8 Time Management Tips for Better Work
What is it that is consuming our available time?
The number of choices we have to make in a single day has us feeling completely stressed out! The incessant pinging and beeping of our mobile gadgets demands that we attend to them. It might be challenging to concentrate in our current work environment. A to-do list that we can truly utilize is something we struggle with creating and maintaining. In order to do what we want, we need assistance. No matter how well-intentioned we are, our teams have difficulty communicating successfully.
You’ll discover a collection of time management tools in the section below that may help you reclaim more time in your day..
Ticktime
The TickTick online and mobile calendar may be just what you’re looking for if you’ve ever been on the hunt for the ultimate online and mobile calendar. When it comes to staying organized and motivated, TickTick makes use of a mashup of calendars, tasks, reminders, timing strategies, and prizes.
Featuring multiple calendar views, alarms (including one for those who practice the Pomodoro technique), the ability to convert emails into tasks, the ability to create tasks with audio/voice reminders, tags, subtasks, sorting, white noise (yes, really), collaboration with task assigning and more, this is a serious powerhouse of a to-do app. When it comes to keeping on top of your to-do list, TickTick features a scorecard that will tell you how well you’re doing based on your performance.
TickTick is accessible as a mobile, desktop, and web application, with both free and paid versions available for download.
Account / G Suite / Sidebar / Google Account
An account or G Suite allows you to use Google Drive, Calendar, Keep, and any other Google apps that you may be interested in trying out. That each tool is improving all the time, while the integration is practically seamless, makes this a time management dream come true. Different Google applications did not always work together efficiently in the past, leading many users to rely on third-party solutions to complete their tasks. With Google’s latest enhancements to its integration, you can now use your Google Account as a real content and project management tool. Individuals or small groups will benefit the most from using these resources.
It is possible to create and share a wide range of documents and spreadsheets as well as presentations in Google Drive, making it simple to work on projects with others. In addition to being a note-taking program, Google Keep combines and connects with other documents. In addition to being a convenient drag & drop calendar, Google Calendar also has many other useful functions. It is also possible to see tasks that have due dates on your Calendar (if you want). Yes, I’m sure you already knew this.
In this case, we arrive to the Google Navigation Bar. Calendar, Docs, and Gmail all have web-based interfaces that display this. The Tasks mobile app is not required, however you may use it in the sidebar if you want to. Also available in the sidebar is a view of your Calendar day schedule. In fact, you can add additional relevant applications to the sidebar (such as Trello and Zoom) to make it a significant time-saver for getting things done in a streamlined manner. You can now see and access all of the time management tools that you use right where you are now working.
Increase your concentration using this supplement.
Focus Booster is designed for those who utilize the Pomodoro method (working for a fixed amount of time and then taking frequent breaks), or who are attempting to get into the habit of doing so. It is free to use. The program assists you in breaking down your job by assessing how you are spending your time and revealing where your day is truly going..
Focus Booster helps you remain focused and educates you to do so even when you’re continually bombarded by external distractions. It does this by using simple task tools, timers, and reports.
Brain.fm
In the event that your incredibly efficient time management brain were to have a radio station, this would be the station. Developers used cognitive research to design a gadget that plays the appropriate noises and music to assist you in getting your job done more productively. As they describe it, they want to “create music particularly tailored to assist you in attaining and maintaining profound concentration.”
Consider giving Brain.fm a go if you’re constantly distracted or have trouble making the most of the time you have available.
It is possible for users to test out five free sessions to see if they would want to subscribe on a regular basis. In that they both generate background noise, FocusAtWill and Noisli are similar in that they both assist you in avoiding distractions and remaining focused on your task.
Automatic Assignment is enabled while I work.
Most company owners believe they may benefit from having more time in their day to devote to their operations. The employment schedule is something that around half of all employers and managers spend approximately two hours each week working on. Ten percent of the population spends three hours on the task. Four hours is spent by 8% of the population. Nine percent of the population spends five hours a day working. a total of FIVE HOURS–roughly half a working day.
That whole amount of time may be saved by using the Auto-Assign function in When I Work.
Using Auto-Assign, you can fill shifts in a single click rather than having to rely on emails, texts, or chasing down people to figure out who is available and how that fits into an open shift.
By making it simple for workers to supply the days they’d want off as well as the days they’re available, Auto-Assign relieves you of this responsibility. Simply enter the shifts that need to be filled, hit the Auto-Assign button, then sit back and watch the magic unfold! Auto-Assign still gives you the ability to make changes to the schedule, but it takes care of the bulk of the administrative tasks. Thanks to this one powerful tool, you’ve just saved hours off your week’s work!
Using this program can save you a significant amount of time each week if staff scheduling consumes a significant portion of your time.
HabitMinder
It is essentially everyone’s lifetime effort to develop healthy habits and break negative ones. Time management practices are more important than everything else in determining your level of achievement.
In addition to being pre-loaded with 50 positive habit-building ideas, HabitMinder also allows you to create your own personalized habits. It is available for free download from the App Store. It is possible to stay on track with the help of helpful reminders.
Using Daylio, a mobile application accessible for iPhone and Android devices, you may track your mood patterns based on configurable activities that show you which activities are causing you troubles. In order to identify patterns and target actions or circumstances that may be hurting your productivity, it provides reports.
MeisterTask
It features a lovely user interface, which makes Meister Task an excellent project management application. Like Trello, it makes use of a project board format (another popular and recommended tool). The use of a customisable dashboard makes it seem less as if you’re within a piece of software and more as though you’re receiving the ideal overview of what’s been going on in your projects while you’ve been absent.
People who like using mind mapping to work through tasks or difficulties may appreciate the integration between MeisterTask and MindMeister. Moreover, it provides communication tools for staying in touch with your team.
While there are several more well-known applications (for example, Asana or Zenkit, both of which are feature-rich project and time management software), MeisterTask is a little more basic and has a lower learning curve to get started with and to utilize it.
Slack
Depending on your requirements, you may be able to get by with text messages, emails, Messenger, GroupMe, WhatsApp, Skype, or other standard methods of communication with your team or customers. There are plenty of excellent tools available if you discover that this isn’t working and you want a more collaborative approach.
Due to its position as the leader among team communication platforms, Slack is an obvious choice for this category. I like that it is quite adaptable and simple to use. More communication platforms that are worth noting are Microsoft Teams (which is ideal if you are currently using Office 365 products), Facebook Workplace, Ryver, Flock, Zoho Cliq, Fleep, and many other similar options. All of these tools are quite similar, and the only thing that will differentiate them is how well they interact with your existing systems, which user interface you find simplest to understand, and which features work best with your team members.
When deciding on the ideal communication platform for your team, keep the following questions in mind.
Is it compatible with the various tools and platforms that my team use.
What are my chances of success? Is it possible for my group?
Check to see whether it has the characteristics that I need for my company.
What happens if my team is told by email, or do they have to look for it themselves?
Will my team, on the other hand, get overburdened with alerts and begin to tune them out?
In the chats, is it simple to locate information and references of other people?
Specifically, do I need the ability to convert discussions into tasks or other types of content?
If my team communicates with a wider network, or if it communicates just with other members of my team, how do I want it to be configured.
Whatever you do, be certain that squandering time on a team communication platform does not become your new time management issue.
Find the business tools that are most effective for you.
Identifying your working style and your willingness to work is essential to selecting the right time management solution. Spending all of your resources on a feature-rich project management solution that your team may find difficult to use does not solve a time management issue; rather, it creates a new one. Instead of decreasing your productivity, you need to discover a tool that will increase it.
Examine your actions and ask yourself, “What am I doing wrong?” Habits? Do you have a system for group communication? Scheduling? Disorganization in the project? Do not choose the most popular instrument; rather, use the one that best answers the situation at hand. Try to find one that will address the issue you’re experiencing.
