Should You Form a Sole Proprietorship?

Should You Form a Sole Proprietorship?

Is a sole proprietorship the best business structure for you? Find out more about this company’s organizational structure.

One-person businesses (also known as sole proprietorships) are businesses that are owned and managed by a single individual with no legal distinction between the owner and the company.
Despite the fact that a single proprietorship is less complicated than other company forms, it has many significant disadvantages.
A sole proprietorship’s earnings are taxed in the same manner as the company owner’s personal income taxes.
This article is intended for business owners who are contemplating forming their company as a single proprietorship, rather than a corporation.
When starting a small company, you must first establish the legal structure of your organization before registering it. This is important because the legal structure of your organization will have an impact on everything from how you pay taxes to the amount of responsibility you assume. Even though some business structures are more complicated than others, if you’re seeking to go it alone and be accountable for everything that happens in your company, a sole proprietorship may be the ideal option for you.


What are the components of a sole proprietorship?

One-person businesses (also known as sole proprietorships) are businesses that are owned and managed by a single individual with no legal distinction between the owner and the company. Whenever a business is registered without specifying a specific business structure, the business automatically becomes a sole proprietorship.


A sole proprietorship has certain related expenses that vary based on the kind of company you’re establishing and the state in which you live. Licensing fees are levied at the state and federal levels, respectively. Other expenses include, among other things, business taxes, operational costs, and capital upgrades or equipment acquisitions throughout the course of a company’s life. 


The most important thing to remember is that a sole proprietorship is the default legal structure. It provides the business owner with full control over the operation of the firm.


What is the taxation structure for sole proprietorships?

Because a sole proprietorship is not recognized a distinct legal entity by the Internal Revenue Service, taxes for this kind of company structure are less complicated than those for other types of businesses. When submitting a 1040 or 1040-SR, the sole proprietorship’s business owner must include a Schedule C form, which reports the income and losses of the company.




Profits earned by a company are determined by combining all profit and revenue earned throughout the tax year, then deducting the costs of products and services purchased and other business expenditures spent during the tax year, according to the Internal Revenue Service. Those funds are transferred to Line 12 of the company owner’s 1040 tax return. It is added to the owner’s personal income and taxed appropriately if the company generates a profit. 


Those losses, however, are reflected in the owner’s taxes as well, resulting in a possibly decreased total adjusted gross income if the company runs in the red. Learn more in this linked article: 

How to Reduce Your Company’s Tax Liability.


A sole proprietorship is subject to various taxation rules in different states. As a result, before submitting your first tax return, you’ll need to check with your state’s tax regulations. If your budget permits it, you may also wish to speak with a certified public accountant (CPA). As a general rule, states impose both a sales tax and an excise tax on most items. In addition, any property or real estate owned or occupied by the company may be subject to taxation for which the firm is responsible.




A number of the same tax advantages and deductions available to other companies are available to sole proprietorships as well. Health insurance deductions for the company owner, their spouse, and their dependents are among the other tax breaks available to them. The Internal Revenue Service (IRS) also states that “ordinary and essential” operational costs may be deducted from taxable income.




Furthermore, as a result of the Tax Cuts and Jobs Act of 2017, sole proprietors were able to take advantage of new pass-through tax deductions of up to 20 percent of net business income earned each year until 2025, which were put into effect in 2017. As long as you follow the guidelines set forth by the federal government, these deductions are considered additional personal deductions.


Are you looking for online tax software to use for your company? Check out our reviews and top picks for more information.


Personal tax ramifications

You’ll have to pay taxes on any profits you make from your company as soon as they are received. As the sole proprietor of the business, you’ll be responsible for withholding and filing self-employment taxes, as well as ensuring that you have enough money at the end of each quarter to pay an estimate of what you owe to the Internal Revenue Service.


By calculating and putting aside the amount of money you will need to pay your taxes, you will prevent any issues with the Internal Revenue Service. This is accomplished via the use of the IRS’ 1040-ES form. If both of the following assertions are true, then an estimate of tax will be required:


After deducting your withholding and refundable credits, you anticipate to owe at least $1,000 in federal taxes on your earnings.

You anticipate that your withholding and refundable credits will be less than the lesser of 90 percent of the taxes shown on your next tax return or 100 percent of the taxes shown on your tax return from the previous year, if it covers all 12 months prior to filing your next tax return.

The Schedule SE form is used to determine the self-employment tax owed. Self-employment taxes, like payroll taxes at bigger businesses, cover both Social Security and Medicare taxes. The current overall self-employment tax rate is 15.3 percent, with 12.4 percent of that amount going to Social Security and 2.9 percent going to Medicare taxes.

Taking away the most important point: Sole proprietorships are taxed in combination with their proprietorship’s personal taxes, but small company owners are entitled to a number of unique deductions, credits, and computations.


When establishing a business as a single owner, what are the benefits and drawbacks to consider?
Company structures, by its very nature, specify how much personal responsibility the owner or partners will bear, what documentation will be required to be submitted when the business is first established, and how taxes will be calculated and paid on a quarterly basis. Sole proprietorships, like other company forms, have benefits and drawbacks that must be considered. 


Experts in the field of sole proprietorship

Sole proprietorships are the most common type of business organization in the United States…. According to the Internal Revenue Service, approximately 25.5 million tax returns for sole proprietorships were filed in 2016, accounting for nearly 75% of all small businesses in the United States. That figure represents an upward trend that has continued from year to year, demonstrating the widespread acceptance of this business structure.


A small company that operates as a single proprietorship has the following advantages:

Complete command and control. In contrast to other company arrangements in which a partner, board of directors, or someone else shares ownership and decision-making authority, a sole proprietorship gives the business owner complete control over the operation of the organization. 


Allowing for rapid course corrections that may imply the difference between a profit and a loss is made possible by the ability to make choices without having to seek agreement from business partners.


It’s simple to get started or to stop. A company is classified as a sole proprietorship as long as it is owned by a single person, was formed for the goal of making a profit, and will continue to operate with some degree of consistency.


 In accordance with the above, an unincorporated business immediately converts into a sole proprietorship once it is registered and meets the other requirements. Depending on the circumstances of your company, it may be just as simple – if not more so – to dissolve a sole proprietorship as it is to form one. If your company has inventory, you may need to sell it to make room for new inventory. 


Similarly, you may need to cancel any ongoing customer memberships and complete any contracts that are still outstanding before you can close your doors. Any professional licenses that have been obtained will also have to be revoked. If your company has its own employer identification number on file with the Internal Revenue Service, that number must be cancelled before the business can be officially closed.


 As with other problems involving the IRS, it’s essential that you preserve any paperwork connected with your company in case an audit is started in the future. However, for many sole proprietorships that do not have such obligations, all that has to happen for such a company to fold is to stop operations. Without a continuous source of income, the company collapses with zero paperwork required. 




Reduce the associated costs. There are a variety of factors that influence this benefit, such as the type of business you’re running and where it’s located, but sole proprietorships are exempt from the additional fees and requirements that are associated with other business structures. Typically, license fees and business taxes are all that are needed to get things started.




Taxes that are simpler. Because sole proprietorships are not considered to be a separate legal entity, your business taxes will be filed with your personal tax return using a Schedule C form, which will be filed with your personal tax return along with your business taxes. Consequently, your taxes will be filed using a straightforward form, with the possibility of receiving some credits and deductions along the way, if you qualify.


This is an excellent testing ground. 




In the event that you have a concept for a low-risk company, starting off as a single owner is an excellent method to test the waters. The structure is used by the vast majority of entrepreneurs, who number more than 25 million in the United States. It is possible to convert your firm from a sole proprietorship to a more formal structure at a later point if your early enterprise is off to a strong start and revenues are flowing in, or if there is an effort to expand the company beyond its position as a sole proprietorship.



The disadvantages of being a sole owner

While operating as a sole proprietorship has many obvious benefits, there are also some significant dangers involved with doing so as well.



I accept full responsibility. When you choose to have your company operate as a sole proprietorship, you are accepting full responsibility for everything that happens. While almost every other company form, such as a corporation or a partnership, has some level of security for the business owners or members of the partnership, a sole proprietorship does not provide any such safeguards for its single owner. 



According to the Internal Revenue Service, you and your company are deemed to be the same legal entity. Consequently, if there are problems with your tax returns, it is possible that your personal assets may be impacted. Likewise, bank loans, credit card debt, and any other kind of company debt are also prohibited. In addition, you will be personally responsible for any litigation that are brought against your corporation.